Internship hours are not tracked like jobs on an exact hour-for-hour basis, it is more like a contract, in which you and the site determine at the beginning the total number of hours you will complete and intended schedule within which you will complete them. The end date can be extended if it takes longer than expected. 

It is important that you track your hours closely, so that at any given time both you and the site know how many hours have been completed and how many hours are still remaining.

Students can choose how they would like to track their hours (e.g. excel sheet, document, handwritten, the optional Timesheet + Journal form created by the Career Service Hub, weekly, monthly, etc.). Moreover, students and supervisors can establish a timekeeping system.

However, regardless of the system students use, only the dates recorded on the midpoint and endpoint surveys are used by staff as reference for the students' total hours.

Take note of the midpoint and endpoint dates that are listed in the internship confirmation email. You will receive an email from Career Coach Ikenna to pick up a midpoint and endpoint check at about the same time (and you must complete a midpoint and endpoint survey to claim it).  Do not make an appointment to pick up the check; you will receive an email with a link to set up an appointment. Please review the Student Checklist for details as to how to calculate your checks' estimated arrival dates.

You must sign your W9, not print your name. To avoid delaying when your stipend is turned in, then please follow these instructions to make sure your signature is approved:

1. Create a Digital Signature (tutorial hyperlinked) or use an online signature generator

An example of printing versus signing your name has been shown below.

Signatures must be digital.

Checks go through processing for more than a month.

After students have submitted the Paid Internships Program Stipend Request Form, supervisors have completed the Colin Powell School Fellows Paid Internships Program Site Form, and all the documentation has been cleared (some students may be asked to re-submit their W9 so we urge you to fill it correctly the first time), the Internships Program Associate submits this information to the finance team for processing. Students and supervisors will receive confirmation of this in an automated email with the subject: "Internship Stipend Confirmed!"

Checks take up to 7 weeks from two separate dates:
1. The day students and supervisors receive the "Internship Stipend Confirmed!" email (NOT the midpoint)

2. The endpoint date

Staff in the Public Service Career Hub are not privy to the internal finance processing timeline once they hand in student information.

At the end of the processing timeline, students' checks unfortunately, do not arrive on the midpoint or endpoint dates. Rather, you can expect checks around 2 - 4 weeks after the following dates:

First Check

1. Date student and supervisor receive "Internship Stipend Confirmed!" Email

Second Check

2. Endpoint Date

If your second or first check does not arrive up to 4 weeks (please be mindful of business days) after these dates, your check is officially considered delayed and you can reach out to the IPA to push for status updates on your check. Check out the Student Checklist to get a sense of the program’s process.

Additionally, to keep this in mind, the finance team has been experiencing some delays with check processing over the summer months. We understand that students are frustrated and dealing with difficult realities (e.g. having to pay rent, food, caring for loved ones). We ask that you bear with us.

We are sorry for this uncertainty and for the lengthiness of this process.

• Ill or Injured
  • If you fall ill during your internship, you can discuss with your supervisor if you will be able to work from home or will take the day off. If you are taking the day off, you and your supervisor should have a conversation on how you will make up the hours. This could be adding an hour to your workday, if your schedule allows, or making up an entire day on another day later in your internship timeline.If your schedule changes because you need to change from in-person to remote, in-person to hybrid, or vice-versa.

• We hope that every student who interns at their site remains healthy and safe throughout the duration of their experience; however, we understand that there may be accidents. If you get injured on campus or at a site while fulfilling student requirements, you must file a report with Public Safety. Any accident, incident or "near miss," no matter how slight the injury or damage, should be reported to Public Safety via the Compliment, Complaint and Suggestion Form. Please discuss with your supervisor how many days you will need to recover or if you will need to pause your internship and, if you are able to continue, how many days you will need to make up and when.

• Temporary Change of Schedule
  • If you need to go from in-person to remote or hybrid, or vice-versa, to take care of academic and/or personal matters, please discuss this change with your supervisor as soon as possible. The Career Fellows Paid Internships Program is open to remote, hybrid, and in-person opportunities, so if a student needs to change their schedule to accommodate external factors, this schedule change must be determined by you and your supervisor.